Small Lease Checklist

Sublease Checklist for the State of Sarawak:
  1. Letter of approval for the lease from the Office of the Federal Secretary, Sarawak.
  2. Certified true copy of the land title or an Official Land Search from the Land and Survey Department.
  3. The permitted land use must align with the purpose of the lease.
  4. Consent from any parties with an interest in the land, if applicable.
  5. 3 sets of the 'Memorandum of Sublease' ('Form L'), fully completed and signed by the owner of the land/building or the holder of a Power of Attorney (PA) (ensure a copy of the PA document is attached if signed by a PA holder).
  6. 6 sets of the Sublease Agreement, signed by the owner of the land/building.
  7. The name of the PTP (Federal Land Commissioner/relevant authority) must be listed as the party executing the agreement.
  8. The name of the land/building owner stated in the agreement must match the name of the registered owner.
  9. The agreement must be signed by the owner of the land/building or the holder of a Power of Attorney.

  10. The lease term and rental payments must correspond with those stated in the letter of approval for the lease.

     

     

     

  11. Plan
  12. Certification of the standardized agreement by the Ministry.
  13. Confirmation from the PKP (Federal Land Commissioner's Representative) of the JKPTG (Department of Director General of Lands and Mines).
For the State of Sabah:
  1. Letter of approval for the lease from the Office of the Federal Secretary, Sarawak.

  2. Certified true copy of the land title or an Official Land Search from the Land and Survey Department.

     

  3. Consent from any parties with an interest in the land, if applicable.
  4. 3 sets of the 'Memorandum of Sublease' ('Form L'), fully completed and signed by the owner of the land/building or the holder of a Power of Attorney (PA) (ensure a copy of the PA document is attached if signed by a PA holder).
  5. 6 sets of the Sublease Agreement, signed by the owner of the land/building.
  6. The name of the PTP (Federal Land Commissioner/relevant authority) must be listed as the party executing the agreement.
  7. The name of the land/building owner stated in the agreement must match the name of the registered owner.
  8. The agreement must be signed by the owner of the land/building or the holder of a Power of Attorney.

  9. The lease term and rental payments must correspond with those stated in the letter of approval for the lease.

     

     

     

  10. Plan
  11. Certification of the standardized agreement by the Ministry.
  12. Confirmation from the PKP (Federal Land Commissioner's Representative) of the JKPTG (Department of Director General of Lands and Mines).
Purchase Certification Checklist.
  1. UNCONDITIONAL CERTIFICATION:
    • No objections, provided the land is free from any encumbrances.
    • Approval obtained from the relevant Local Authority (PBT) regarding the zoning of the area.
    • All conditions of SPP 11/2007 are fully complied with.
  2. CONDITIONAL CERTIFICATION (Specify)
    • Any mortgage/charge must be discharged prior to the transfer of ownership to the PTP.
    • The category of the express condition for land use must be amended to suit the purpose of the purchase before the transfer of ownership.
    • Written consent for the transfer of ownership must be obtained from the State Authority (PBN) beforehand.
    • Written consent from the State Authority (PBN) must be obtained beforehand for the transfer of Malay Reserve Land/Customary Land (in Johor, Kedah, Kelantan, Perlis, Melaka, Perak, or Terengganu).
    • For SARAWAK: Ensure that written approval from the State Planning Authority (SPA) is obtained beforehand for the purpose of the purchase..
    • Others.
  3. PURCHASE NOT RECOMMENDED:
    • The tenure (holding period) is less than 5 years.
    • The lease duration is less than 60 years.
    • There is a caveat registered on the land.

    • The land is Malay Reserve Land/Customary Land (in Pahang, Penang, Selangor, Negeri Sembilan, Sabah, or Sarawak)

       



       

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