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Background
  1. It was first established in April 1979 and known as the Special Mobile Unit( UKB).
  2. The first office building was located at the Syed Shabuddin Building, and later relocated at a  two -storey shop house before it was shifted to  Wisma Farmers in 1999 until today.
  3. The Pulau Pinang  UKB was  renamed  to Pulau Pinang  Department of Lands and  Mines (JKPTG) in 2000.
  4. The Pulau Pinang JKPTG  started its operations with a staff of 16 people and the number increased  to 47 people in 2008.
  5. The Pulau Pinang JKPTG  consists of  five (5) units: The Land Acquisition Unit, The Federal Land Unit  / Rice Act, The Administration and Finance Unit, The Information and Estate Distribution Unit.

 

Function

Functions of the  Administrative and Finance Unit

  1. To receive   warrant of provisions from  the Head Office of the Department of Lands and Mines  and to deliver  the warrant to the Accountant General Deparment of Malaysia, and  State branches through the   e-SPKB.
  2. To implement and comply with the operating procedures of the e-SPKB.
  3. To create and update the  details of  individual payee  or suppliers in the e-SPKB.
  4. To receive, review and prepare  staff travel vouchers, bills for  expenses of the department, and  manage the petty cash.

Functions of the Land Acquisition Unit

  1.  To assist in the issuance of title in continuation  through the requisition for survey which is undertaken after the  land acquisition process is completed.
  2. To refer cases of objections made under Section 37 (1) (a) - (d) of the Land Acquisition Act 1960 to the Court.
  3. To seek for approval from the YB  Minister regarding the cancellation of  cluster settlement areas.
  4. To acquire titles from the state authority on land acquisitions.
  5.  To control  the use of  federal reserve land and  to protect it from encroachment.
  6.  To acquire lands  for Federal purposes through  land acquisition process.
  • To accept applications from Ministries,  Federal Departments or Agencies
  • To write  land reports.
  • To write  paper of recommendations  to the State Executive Council.
  • Gazette.
  • E & F Form
  • Trials/ Compensation Award / Order.
  • K.Form .
  • To update reference books 1/188

 
Functions of the Federal Unit / Paddy Act
 
    1. To monitor the progress of federal land management, lease and acquisition, enforcement and revenue collection.
    2. To ensure efficiency and effectiveness of land management which  encompasses a well kept and updated  record keeping.
    3. To ensure that  the management and the interest of the Federal Property is handled  with efficiency  and effectiveness.
    4. To ensure the implementation and the enforcement of the Cultivators (Control of Rent and Security of Tenure) Act 1967.
    5. To ensure that all landlords and tenants are aware of the implementation of the Padi Cultivators (Control of Rent and Security of Tenure)  Act1967.
    6. To detect paddy lands which are leased without signing the Rental Agreement in accordance with the provisions of the Paddy Cultivators Act.
    7. To ensure that each application to the Court is complete  and that the applicant is free of   any offence that would delay the Court action.
 
Functions of the Information Technology Unit
 
    1. To determine the method of hardware and software maintenance by  examining the  manual or documentations supplied by the vendors of the
        hardware and software.
    2. To provide maintenance schedule based on the types of hardware and software, and to identify scopes and schedules of maintenance in accordance
        with the contract signed.
    3. To determine the configuration of the computer network used.
    4. To provide a log book (of complaints) of every complaint received from users or consumers.
    5. To procure parts required from suppliers.
    6. To upgrade computers by increasing the memory capacity, and by adding graphic cards, and other computer appliances.
    7. To carry out works on system integration which is related to networking.  Networking.
    8. To provide online advisory services upon receiving complaints of minor damages.
    9. To write reports on  the disposal of damaged IT equipments  or those which are not in use anymore. 
 
Functions of the  Estates Distribution Unit
 
     1. To manage all cases of  small estates distribution valued at not more than RM 600,000.00 under the (Distribution) Small Estates Act 1955, (Act 98).
     2. To manage  all cases of subsequent applications under Section 17 (Act 98).
     3. To manage all functions pertaining to public auctions other than benefeciaries related tenders  - Section 15 (c) and (d) (Act 98).
     4. To implement the requirements of Section 16 (3) and (4) (Act 98) – to manage the money acquired by depositing it in Amanah Raya Berhad.
     5. To handle cases to be taken to  the High Court under Section 29 Rule 10 Rules Small Estates Distribution Act 1955.
     6. To investigate the list of titles at the Land Office in order to determine the ownership of the land of which the owner had died,in persuance of Section
         18(Act 98).
 

 

Objective, Mission & Vision
Objective: 

Objectives of the Department

  1. To enhance  the land  legal and management system so as to achieve efficiency  and quality standard  nationwide in line with  the national development policy.
  2. To enhance the efficiency of the Federal land management operating system, settlement of estate distribution, land acquisition, enforcement , management and legislation.
  3. To initiate and  lead efforts in  reforms  in  land management to ensure  that services are delivered efficiently, effectively, and with quality performance.
Client Charter
  1.  To register the  land acquisition application within two (2) working days from the date of receipt.
  2.  To prepare and issue a notice of inquiry (E Form) within seven (7) days from the date of receipt of the confirmation letter that the land has been  marked out, and to serve the E Form to the  interested person within seven (7) days from the date the public notice is posted (15 notices a day / 1  notice server)
  3.  To hold an inquiry in relation to the acquisition of land within 30 days from the date of public notice (E Form) and to provide a written award of compensation (G Form) in the presence of an interested person within seven (7) days from the date of the court proceedings.
  4. To prepare and send a notice of award and an offer of compensation (H form) within thre (3) days after the date the Form G is prepared.
  5. To formally take possession of land through the issuance of the K Form  not later than 14 days from the date of issuance of the H Form  or of the I Form  (as the case may be) and to submit copies to the registrar of titles for endorsements within a period not later  than seven (7) days from the date of issuance of the K Form .
  6. To submit cases of objections to the court within two (2) months from the date of receipt of the completed N Form.
  7. To submit the Requisition for Survey (PU) for partial acquisition of the land (freehold title) to the Survey Department (JUPEM) within two (2) weeks from the date of the endorsement of the K Form or of the date of receipt of the Free Certificate of Survey,  whichever is later.
 
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