Profil Bahagian

1. It was first established in April 1979 and known as the Special Mobile Unit( UKB).
2. The first office was located in the Syed Shabuddin Building and moved to a 2-storey shop house. After that, he was placed at Wisma Peladang in 1999 and moved to the Seberang Perai Utara Federation Wisma Office in 2010 until now.
3. The Pulau Pinang  UKB was  renamed  to Pulau Pinang  Department of Lands and  Mines (JKPTG) in 2000.
4. The Pulau Pinang JKPTG  started its operations with a staff of 16 people and the number increased  to 47 people in 2008.
5. The Pulau Pinang JKPTG  consists of  five (5) units: Land Acquisition Unit, Federal Land Unit, Administration and Finance Unit, Information Technology Unit and Inheritance Division Unit. Additionally, assisted with the Special Operations Unit

Functions of the  Administrative and Finance Unit

1. To receive   warrant of provisions from  the Head Office of the Department of Lands and Mines  and to deliver  the warrant to the Accountant General Deparment of Malaysia, and  State branches through the   e-SPKB.
2. To implement and comply with the operating procedures of the e-SPKB.
3. To create and update the  details of  individual payee  or suppliers in the e-SPKB.
4. To receive, review and prepare  staff travel vouchers, bills for  expenses of the department, and  manage the petty cash.

Functions of the Land Acquisition Unit

1.  To assist in the issuance of title in continuation  through the requisition for survey which is undertaken after the  land acquisition process is completed.
2. To refer cases of objections made under Section 37 (1) (a) - (d) of the Land Acquisition Act 1960 to the Court.
3. To seek for approval from the YB  Minister regarding the cancellation of  cluster settlement areas.
4. To acquire titles from the state authority on land acquisitions.
5.  To control  the use of  federal reserve land and  to protect it from encroachment.
6.  To acquire lands  for Federal purposes through  land acquisition process.

• To accept applications from Ministries,  Federal Departments or Agencies
• To write  land reports.
• To write  paper of recommendations  to the State Executive Council.
• Gazette.
• E & F Form
• Trials/ Compensation Award / Order.
• K.Form .
• To update reference books 1/188

 
Functions of the Federal Unit / Paddy Act
 
    1. To monitor the progress of federal land management, lease and acquisition, enforcement and revenue collection.
    2. To ensure efficiency and effectiveness of land management which  encompasses a well kept and updated  record keeping.
    3. To ensure that  the management and the interest of the Federal Property is handled  with efficiency  and effectiveness.
    4. To ensure the implementation and the enforcement of the Cultivators (Control of Rent and Security of Tenure) Act 1967.
    5. To ensure that all landlords and tenants are aware of the implementation of the Padi Cultivators (Control of Rent and Security of Tenure)  Act1967.
    6. To detect paddy lands which are leased without signing the Rental Agreement in accordance with the provisions of the Paddy Cultivators Act.
    7. To ensure that each application to the Court is complete  and that the applicant is free of   any offence that would delay the Court action.
 
Functions of the Information Technology Unit
 
    1. To determine the method of hardware and software maintenance by  examining the  manual or documentations supplied by the vendors of the
        hardware and software.
    2. To provide maintenance schedule based on the types of hardware and software, and to identify scopes and schedules of maintenance in accordance
        with the contract signed.
    3. To determine the configuration of the computer network used.
    4. To provide a log book (of complaints) of every complaint received from users or consumers.
    5. To procure parts required from suppliers.
    6. To upgrade computers by increasing the memory capacity, and by adding graphic cards, and other computer appliances.
    7. To carry out works on system integration which is related to networking.  Networking.
    8. To provide online advisory services upon receiving complaints of minor damages.
    9. To write reports on  the disposal of damaged IT equipments  or those which are not in use anymore. 
 
Functions of the  Estates Distribution Unit
 
     1. To manage all cases of  small estates distribution valued at not more than RM 600,000.00 under the (Distribution) Small Estates Act 1955, (Act 98).
     2. To manage  all cases of subsequent applications under Section 17 (Act 98).
     3. To manage all functions pertaining to public auctions other than benefeciaries related tenders  - Section 15 (c) and (d) (Act 98).
     4. To implement the requirements of Section 16 (3) and (4) (Act 98) – to manage the money acquired by depositing it in Amanah Raya Berhad.
     5. To handle cases to be taken to  the High Court under Section 29 Rule 10 Rules Small Estates Distribution Act 1955.
     6. To investigate the list of titles at the Land Office in order to determine the ownership of the land of which the owner had died,in persuance of Section
         18(Act 98).
 

1.  To register the  land acquisition application within two (2) working days from the date of receipt.
2.  To prepare and issue a notice of inquiry (E Form) within seven (7) days from the date of receipt of the confirmation letter that the land has been  marked out, and to serve the E Form to the  interested person within seven (7) days from the date the public notice is posted (15 notices a day / 1  notice server)
3.  To hold an inquiry in relation to the acquisition of land within 30 days from the date of public notice (E Form) and to provide a written award of compensation (G Form) in the presence of an interested person within seven (7) days from the date of the court proceedings.
4. To prepare and send a notice of award and an offer of compensation (H form) within thre (3) days after the date the Form G is prepared.
5. To formally take possession of land through the issuance of the K Form  not later than 14 days from the date of issuance of the H Form  or of the I Form  (as the case may be) and to submit copies to the registrar of titles for endorsements within a period not later  than seven (7) days from the date of issuance of the K Form .
6. To submit cases of objections to the court within two (2) months from the date of receipt of the completed N Form.
7. To submit the Requisition for Survey (PU) for partial acquisition of the land (freehold title) to the Survey Department (JUPEM) within two (2) weeks from the date of the endorsement of the K Form or of the date of receipt of the Free Certificate of Survey,  whichever is later.

The Sabah JKPTG started its operation with a post of an Assistant Administrative Officer (N6) on 1st June 1997. The officer was placed in the
Federal Property Unit, Department of Lands and Mines which was located at the Sabah Federal Development Department, 6th Floor, EPF Building,
Kota Kinabalu. However, the number of staff increased with the additional post of an Assistant Land Officer (Grade NT17) on January 10, 2003. On
November 12, 2003, the Sabah JKPTG was allocated with an office space of 768 square feet at the 2nd Floor, Rumah Persekutuan, Kota Kinabalu.
On March 15, 2005, the post of an Administrative Assistant (P / O) N17 and a Driver (Grade R30 were filled. The number of Sabah JKPTG staff then
was only four (4). On July 31, 2005, the post of a Director with Grade M48 was created and filled. By now, Sabah JKPTG has a total of eight (8) staff.

1. The main functions of the Sabah Department of Lands and Mines are:
 
• To coordinate and monitor the progress of government owned-land  acquisition application and land repossession  by the Federal Lands Commissioner for Federal Government projects in the State of Sabah until the issuance of title,  and to update the list of PTP quitrent.
 • To  inspect the sites of the PTP alienated lands/reserved lands and to write reports for  the purpose of enforcement,  tenancy,  handling   back  the land to the State Government, and land cards preparation.
 • To conduct general administration, attend and manage meetings and provide consultancy services  on matters pertaining to Federal land management.
 
2. Sabah, with an area of 73.619km2,   is divided into 25 administrative districts. Based on land  information in the Integrated Land Information
System,  there are 926  applications,  1074 lots have been approved  where
the titles for 670 lots have been issued and the  the remaining titles are in the form of draft grants although the applications have been approved. This is due to the untraceabality of the draft grants or due to unpaid premium resulting in draft grant cannot be registered for the original grant or title.
 
3. There is still a big portion of lands occupied by the Federal agencies in Sabah which require  applications for land acquisition. There are also reports of Federal lands being encroached,thus actions need to be taken to deal with the problems. However, due to the vast size of the State  and improper road facilities available, communication is difficult and this consequently give rise to difficulties in enforcement work.

In providing best services, JKPTG has set out three (3) charters as follows:

• To provide quality and excellent services in matters that are related to  the mission and objectives of the department;
• The services will be provided with full responsibility and commitment in accordance with universal values ​​and norms,  and
• We will ensure that you, as Sabah JKPTG client, is our priority.