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SOP Guidelines: Land Acquisition
 
Procedure of Land Acquisition
In the case of acquisition of any land for the use by ministries / departments of federation (not including federal statutory bodies which may have land in their own name), the following procedures shall be fully complied.
 
1. Land Selection
Two years before the date of a required land, ministries / departments requiring the land shall first determine the site needs. This shall be made by means of negotiations between the ministries / departments in need of land with relevant district officials / administrators of land (PT). These negotiations must be made through the committee of site selection and the shall take into account the suitability of land / site in terms of location, usage, price and provision of sufficient funds for projects to be implemented.
 
At this stage, social and economic problems that may arise following the acquisition should be in consideration. Existing land squatters, for example, should be avoided. To acquire land to implement new projects, the ministry / department shall obtain opinion of local authorities and other technical departments. However, the view from the technical department is not required if the acquisition involves the expansion of existing projects such as widening roads and so on. The ministry / department should determine whether the notification under section 4, the land acquisition act (APT) 1960 is required or not.
 
The final decision in relation to site selection must be made at least six months from the date the land is to be acquired. However, if the notification under Section 4, APT 1960  is required, the Federal Lands Commissioner (PTP) shall be notified six months in advance of the date of the land is required.
 
2. Official Application
Once the final decision on site selection is made, the ministry / department concerned should write to the PTP to formal the application on his behalf be submitted to the PBN. Type of letter to be delivered to the PTP is as on page A.
 
Application Letter to the PTP shall be submitted together with the plans and related documents as follows:

• 25 pieces of acquisition plan that use the same scale as found in the relavant land office.
• The boundary of lots applied for shall be colored red.
• PTP upon receipt the application of the ministries / departments, will submit a formal application to the PBN through the Director of Lands and Mines (PTG) using a special application form by sending copies to the related parties.

 
3. Application Process
When the PT received a copy a formal application from PTP he must take action to process the application, including by providing a summary paper for consideration by the PBN. The summary paper, among others shall contain the following information:

• Gazette under section 4, if a study on the suitability of the site must be made;
• Gazette under section 8;
• Acquisition through immediate testify under section 19, if requested so, and
• Temporary Occupation under Part vii APT 1960 if needed.

 
When the PBN approval is obtained, the PTG asked to give priority to the declaration made in the Government Gazette as soon as possible. This is necessary because the gazetting action usually takes a relatively long time and further action cannot be progressed.
 
4. Land Valuation
During the gazette declaration made under Section 8, PT is asked to contact the Director of State Valuation and Property Services for land valuation without waiting for news to be published. This is to avoid delays.
 
For the purpose of obtaining a valuation from the department of land valuation and property services, the form such as on page B should be used.
 
 
5. Investigation and Payment of Compensation
PT should take note that copies of Form E and wherever necessary, form F, will be submitted also to the ministry / department concerned. Under section 55 (2), representative of the ministry / department may be present to testify on the investigation day by submitting a confirmation letter signed by the state secretary. A copy of the E form must also be sent to PTP for information.
 
Interested parties or their representatives, may attend the on the investigation day. When the investigation is finished PT shall provide written orders issued in the form G and issue the form H to the interested parties. A copy of Form G and H must also be delivered on the ministry / department concerned. In any case, even PT shall provide its written order within 2 years from the date of form D gazette. Failure to do so will result in the form D expired and its acquisition proceedings void.
 
After receiving copy of the form H, the ministry / department concerned shall make an immediate payment of compensation within the period of 3 months. If in accordance with section 29a APT award exceeding RM 15,000 for any scheduled land, then 25% of the compensation  is the hold for a period of 6 weeks for ministries / departments to make an appeal under section 37 (3) 1960 Apt. If no appeal is made, the remaining 25% of compensation to be paid along with interest of 8% from the first payment date. It is proposed that ministries / departments pay the full compensation if it does not intend to appeal / protest against the award of PT.
 
In the circumstances specified in section 29 (1), Apt 1960, the money must be deposited in court or in the event that the interested person died intestate, kept in the office of the Malaysia estate administrator officers with immediately to avoid interest payment 8% per annum. (See circular of the Director General of Lands and Mines 1 / 1992). Ministry / Department shall notify the PTP date of payment of compensation to be made.
 
6. Reference to Court
As mentioned reasons under section 37 of Land Acquisition Act 1960, any interested person or party on whose behalf the land is taken may by PT to make reference to the court. Attention of the parties is drawn to section 38 of the method and duration of a reference may be made. Among the terms of reference that must be followed is payment of the requested deposit within 30 days of receiving the letters of PT.

PANDUAN MEMBUAT PERMOHONAN BAHARU DI BAWAH SEKSYEN 8, AKTA HARTA PUSAKA KECIL (PEMBAHAGIAN) 1955 [AKTA 98]

Setiap permohonan baharu hendaklah dibuat melalui Borang A secara dalam talian melalui laman sesawang www.myland.gov.my Dokumen yang perlu DIMUAT NAIK adalah seperti berikut:
i- Petisyen di bawah Seksyen 8 (Borang A) yang telah lengkap diisi dan ditandatangani di hadapan Majistret / Pesuruhjaya Sumpah.
ii- Bukti Kematian – Salinan Sijil Kematian
iii- Salinan Kad Pengenalan Pemohon Waris
iv- Salinan Sijil Perkahwinan / Surat Perakuan Nikah atau Daftar Perkahwinan si mati
v- Salinan Hakmilik (Geran) yang lengkap
vi- Salinan Carian Rasmi yang dibeli dari Pejabat Tanah Daerah / Pejabat Tanah Galian Negeri (PTG)
vii- Salinan Bil / Resit Cukai Pintu (Taksiran) bagi Harta Tak Alih yang melibatkan rumah/bangunan.
viii- Salinan dokumen-dokumen yang terkini berkaitan dengan pemilikan harta alih si mati seperti penyata akaun simpanan, penyata ASNB, sijil saham, insurans, hakmilik kenderaan dan lain-lain.

PANDUAN MEMBUAT PERMOHONAN BERIKUTNYA DI BAWAH SEKSYEN 17, AKTA HARTA PUSAKA KECIL (PEMBAHAGIAN) 1955 [AKTA 98]

Permohonan Berikutnya merupakan permohonan yang dibuat selepas permohonan awal diselesaikan. Ianya boleh dibuat dalam keadaan berikut:
i- Ada harta yang tertinggal / tidak diisytiharkan di dalam permohonan awal;
ii- Apabila perlu melantik seorang Pemegang Amanah yang baru;
iii- Apabila perlu melantik seorang Pentadbir yang baru;
iv- Untuk membatalkan Perintah Pemberian Surat Kuasa Mentadbir dan memohon pembahagian terus dibuat kepada waris si mati;
v- Untuk membatalkan lantikan Pemegang Amanah dan memohon untuk diturunmilik kepada waris si mati; dan / atau
vi- Untuk menarik balik suatu Kaveat Pendaftar yang telah dimasukkan oleh PPP
Setiap Permohonan Berikutnya juga hendaklah dibuat melalui Borang P secara dalam talian melalui laman sesawang www.myland.gov.my.

PERBICARAAN

Semua permohonan lengkap yang diterima akan diproses oleh Pejabat Pembahagian Pusaka yang berkenaan dan satu tarikh bicara akan ditetapkan. Semua pihak yang dinyatakan di dalam Notis Perbicaraan dikehendaki hadir pada hari perbicaraan yang ditetapkan. Mana-mana waris yang dikehendaki hadir pada hari perbicaraan namun tidak dapat hadir boleh mengemukakan Borang Persetujuan (BorangDDA) yang ditandatangani di hadapan Pesuruhjaya Sumpah.

Pembahagian harta pusaka bagi si mati yang beragama Islam adalah mengikut Hukum Syarak / Faraid. Manakala pembahagian pusaka bagi si mati yang bukan beragama Islam adalah berdasarkan Akta Pembahagian 1958 [Akta 300].

Pembahagian secara muafakat atau persetujuan bersama hanya boleh dilaksanakan sekiranya semua waris yang berhak mewarisi harta pusaka si mati bersetuju sepenuhnya.

PERINTAH PEMBAHAGIAN / SURAT KUASA MENTADBIR

Perintah Pembahagian / Surat Kuasa Mentadbir akan dikeluarkan dalam tempoh 30 hari setelah perbicaraan tersebut selesai. Pihak waris hendaklah mengemukakan salinan perintah tersebut ke Pejabat Tanah / Pejabat Tanah Galian Negeri (PTG) berkaitan untuk tujuan pendaftaran harta tak alih. Manakala bagi harta alih pula, pihak waris hendaklah mengemukakan salinan perintah berkaitan ke agensi / institusi yang bertanggungjawab terhadap harta alih tersebut.

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Checklist on Small Lease

For Sarawak;

1. Approval letter of rental from the Sarawak Federal Secretary Office.
2. Certified copy of title or Official Search from the Land and Survey Office.
3. Land use requirements similar to the purpose of rental.
4. Consent from the parties with interests on the land, if any.
5. 3 sets of Memorandum of Sublease (Form L) completed and signed by the landlord/ building owner @ Power of Attorney (PA) Holder (Make sure copy of the PA Letter is attached, if signed by the PA Holder).
6. 6 sets of the Small Lease Agreement signed by the landlord/ building owner.
7. Name of PTP is placed as the party to sign the agreement.
8. Name of landlord/ building owner in the agreement is the same as the name of the registered owner.
9. Agreement has been signed by the landlord/ building owner or Power of Attorney Holder.
10. Tenancy & rental payments are the same as in the rental approval letter.
11. Plans.
12. Certified uniform agreement by the Ministry.
13. Confirmation from PKP JKPTG.

For Sabah;

1. Approval letter of rental from the Sabah Federal Secretary Office (SUP).
2. Certified copy of title or Official Search from the Land and Survey Office. Land use requirements similar to the purpose of rental.
3. Consent from the parties with interests on the land, if any.
4. 3 sets of Memorandum of Sublease (Form LSF 18/28) completed and signed by the landlord/ building owner @ Power of Attorney (PA) Holder (Make sure copy of the PA Letter is attached, if signed by the PA Holder).
5. 6 sets of the Small Lease Agreement signed by the landlord/ building owner.
6. Name of PTP is placed as the party to sign the agreement.
7. Name of landlord/ building owner in the agreement is the same as the name of the registered owner.
8. Agreement has been signed by the landlord/ building owner or Power of Attorney Holder.
9. Tenancy & rental payments are the same as in the rental approval letter.
10. Plans.
11. Certified uniform agreement by the Ministry.
12. Confirmation from PKP JKPTG.

 
Checklist on Purchase Certificate

1. NORMAL CERTIFICATE
   1. No restrictions provided that the land is free from any encumbrances.
   2. Obtain approval from the Local Authority regarding the zoning of area.
   3. All terms of SPP 11/2007 are fully complied with.

2. CONDITIONAL CERTIFICATE (Please state)
   1. Mortgage/ collateral must be released first prior to the ownership transfer to PTP.
   2. The stating of land use requirements category should be changed according to the suitability of the purpose of purchase prior to the ownership transfer.
   3. Written authorization to transfer of ownership from PBN is obtained first.
   4. Written authorization from PBN is obtained first for ownership transfer of Malay Reserve Lands/ Custom Lands (Johor, Kedah, Kelantan, Perlis, Melaka, Perak, Terengganu).
   5. For SARAWAK; Ensure the written approval from the State Planning Council (SPA) is obtained first for purchase purposes.
   6. Others.

3. NON-CERTIFIED PURCHASE
   1. Holding period is less than 5 years.
   2. For a lease term of less than 60 years.
   3. There is a caveat on the land.
   4. Land is a Malay Reserve Land/ Custom Land (Pahang, Penang, Selangor, Negeri Sembilan, Sabah, Sarawak).